Visitor & Usage Guidelines

Room Use & Meeting Space in the Capitol Building

The General Assembly of Virginia, and by extension the Clerk’s Offices of the House of Delegates and Senate, are Equal Opportunity institutions and do not discriminate on the basis of race, color, religion, sex, age, national origin, disability, or political affiliation in any aspect of its operation, including assignment of meeting room facilities under this policy; however use of the facilities in the Capitol does not constitute an endorsement by the General Assembly or either Clerk’s Office of the organization or its beliefs, policies, practices or activities.

Requests for meeting space for events that occur during normal business hours (Monday – Friday, 8:30 am to 5:00 pm) can be made by contacting House Committee Operations (804-698-1540) or the Senate Clerk’s Office (804-698-7400).

Virginia State Capitol and General Assembly Building for Special Events

Groups must submit an “Application for Use of the Capitol and General Assembly Building” to use space in the State Capitol and GAB for events occurring outside of normal business hours. Submit applications within 12 months and not less than 30 days prior to the specified event (See submission options below).

Email: eventapplication@virginiacapitol.gov

Mail to: Capitol Events at P.O Box 406, Richmond, VA 23218

The Clerk of the House or Senate will confirm the space, by email. A reservation fee, 50% of the total usage fee, will be due after receipt of confirmation notice. The remaining charges are due 30 days prior to the event. The reservation fee is non-refundable.

Hours

The Clerk’s Office(s) will consider reservation requests outside of normal operating hours from Monday through Friday, 5:00 pm to 9:00 pm, or Saturday from 9:00 am to 9:00 pm. Weekend and holiday events will incur an additional set-up fee. Normal operating hours are Monday through Friday 8:30 am to 5:00 pm.

Senate of Virginia:

Requests for the use of Senate rooms for meetings that occur during normal business hours (Monday-Friday, 8:30 am to 5:00 pm) should be made in writing to the Senate Clerk’s Office, P. O. Box 396, Richmond, Virginia 23219. The written request should include: type of meeting, purpose of the meeting, name of the sponsoring Senate members, date, time, number of attendees, and whether food or beverages will be served. Food or beverage service in Senate space in either the Capitol or the General Assembly Building must be approved by the Clerk.

Virginia House of Delegates:

House Conference rooms are the responsibility of the House of Delegates. Download a publication outlining rules for the use of House meeting space. For more information and to reserve a House Conference Room please contact House Committee Operations at (804) 698-1540.

Requests for the use of House rooms for meetings that occur during normal business hours (Monday-Friday, 8:30 am to 5:00 pm) should be made by contacting House Committee Operations (804-698-1540). All requests for food or beverage service in House rooms should be made in writing to the House Clerk’s Office, P. O. Box 406, Richmond, Virginia 23219.